Chairperson Roles and Responsibilities

Click on the role to get more details.

 If you are interested in more information about any of these positions, please email Volunteers@TimberlinePTSA.org

Diversity, Equity and Inclusion(DEI) Chair

• Foster and embrace diversity, equity, and inclusion, with a focus on respect and acceptance of every 
family and student
• Maintain Multi-Cultural calendar
• Maintain a list of contact information for translators in the event that translators are needed
• Work with VP of Communications to publish information, events, and resources
• Work with VP of Advocacy and VP of FACE to offer at least one education event/training per year that 
focus on a topic that aligns with equity and diversity
• Create a DEI guide for PTSA programming 
• Engage board in DEI conversations at monthly board meetings
• Report to VP of Advocacy

Sustainability Chair

• • Works with the appropriate chairs to support the Green Team student program, the environmental compliance coordinator, the beautification chair, and the e-prep chair to ensure the success of all programs
  • Create an annual calendar of events and programs to encourage sustainability across all PTSA, school, 
  and ASB events and programs
  • Work with the council, district, and surrounding schools to ensure TMS is practicing proper and up-to-date sustainability programs
  • Update Sustainability Practices Policy annually
  • Required to attend one approved WSPTA Training class annually and attend all TMS PTSA board and 
  membership meetings

         Meetings
         • TMS PTSA Board and Membership Meetings (90 minutes per month)
         • Council Sustainability Committee Meeting (90 minutes per month)
         https://www.lwptsa.net/advocacy/sustainability/
         • Optional King County Green Meeting (usually 45-60 minutes on a quarterly basis)
         https://kingcounty.gov/depts/dnrp/solid-waste/programs/greenschools/virtual.aspx

         Commitment (excluding meeting times)
         • 2 hours a month

Beautification Chair

• The Beautification Chair shall work to keep school grounds clean and updated
• Work with the school and the district to create beautification programs and events that involve staff, 
students, and community
• Create an annual calendar of events and programs
• Attend available council level trainings/meetings and TMS PTSA Board and Membership Meetings (90 
minutes per month) as needed

Emergency Preparedness Chair

• The Emergency Preparedness Chair shall support of the school’s emergency preparedness program as 
well as manage all emergency supplies for staff, students, and administration should there be a natural 
disaster or community emergency
• Maintain a master supply list with expiration dates, organizing and mapping the storage space, removing 
and replacing items when expired, and communicating updates with the board, administration, and the 
school district of supply and expirations
• Occasional newsletter articles 
• Participation in LWSD events as needed
• This chair position is an official voting member of the board of directors, except during a tie-break
• Attend available council level trainings/meetings

Meetings
• TMS PTSA Board and Membership Meetings (90 minutes per month)
• Quarterly LWSD E-prep meeting (90 minutes per month) Emergency Preparedness – Lake Washington 
PTSA Council 2.8 (lwptsa.net)
• Monthly Safety Committee Meeting with TMS (30 minutes)

Commitment (excluding meeting times)
• Take inventory (8 - 10 hours): once a year spend 4-5 hours to run the inventory (counting and checking 
the supplies) and another 4-5 hours to consolidate the inventory (putting back the supplies, adding in 
new supplies and donating soon-to-expire supplies)
• Purchase inventory (10 – 20 hours): agree on the elements to purchase, delivery and sorting

Hospitality Chair

• The Hospitality Chair shall work to provide recognition of all staff members at TMS through staff 
lunches, treats, gifts, and events throughout the year
• Support school administration, the PTSA, and the ASB with events by providing refreshments at 
events as requested and as budget allows
• Use Plan of Action form to list plan and budget for staff appreciation and any other hospitality events
• Work with VP Volunteers to establish community donations and volunteers for each event
• This chair position is an official voting member of the board of directors, except during a tie-break
• Attend available council level trainings/meetings

Meetings
• TMS PTSA Board and Membership Meetings (90 minutes per month)

Commitment (excluding meeting times)
• 2-4 hours a month (depending on what is done that month)

Membership Chair

• Plan and lead the membership drive and ongoing promotion throughout the year
• Attend TMS events to promote membership as well as communicate member benefits
• Manage the website data entry and communication about membership with WSPTA
• Work with Communication team to communicate members benefits through newsletter, social media, 
and membership emails throughout the year
• This chair position is an official voting member of the board of directors, except during a tie-break
• Attend available council level trainings/meetings

Meetings
• TMS PTSA Board and Membership Meetings (90 minutes per month)

Commitment (excluding meeting times)
• 1-2 hours a month, with an additional 2-4 hours at the beginning of the year

Reflections Chair

• Responsible for the promotion and implementation of the annual nation-wide arts competition at 
Timberline
• Communicate theme and provide guidance of rules to all students and encourage student participation
• Collect all art and applications and ensure all rules have been followed
• Procure category judges for final approval
• Work to plan an annual reflections reception at Timberline honoring all participants
• Set up and take down annual council display
• Communicate winners through newsletter and social media, return all artwork by end of school year
• Attend available council level trainings/meetings and TMS PTSA Board and Membership Meetings (90 
minutes per month) as needed